Whether your team delivers individual and family case work, group work, or community development, we take your existing templates and workflows and turn them into a digital system that does the counting, sorting, and reporting for you. Same templates. Zero learning curve. One-click reports.
Most community services organisations are stuck between outdated databases, templates, and spreadsheets. Sound familiar?
Case notes scattered across spreadsheets and Word documents. No central record, no consistency, no way to search.
Legacy databases with poor data quality, missing fields, duplicates, and interfaces that nobody wants to use.
Every quarter, half year, or annually, staff spend days manually compiling data for compliance reports and grant acquittals.
Staff understand their workflows better than anyone. If the system is too hard or too different from what they know, they stop entering data and reports become patchy.
We build systems in accord with your workflows, not the other way around.
Send us your existing templates: intake sheets, case notes, referral templates, assessments. Scans, photos, or PDFs.
We turn each template into a digital version that looks and feels the same. Your staff see familiar layouts on screen, no retraining needed.
Every entry feeds directly into automated reporting. Compliance reports, KPI tracking, grant acquittals, and board summaries, all generated in one click.
A system built around the way community services actually work, from case recordings to compliance reports.
Record client interactions in minutes using digital versions of the templates your staff already know. Searchable, sortable, and private to the relevant team.
Program summaries, grant acquittals, and compliance reports, generated automatically from the data your team enters every day. Minutes, not weeks.
A complete history of every client interaction, across every service and every worker. Search by name, community, or program.
Each user sees only what's relevant to their role, controlled by user-based permissions. Team leaders see their caseload, executives see the big picture, and staff see their own work.
All data stored on Australian servers. Secure privacy settings and user-based permissions ensure staff only see what they need to. Full audit trail, encrypted in transit and at rest. Your data stays yours.
Browser-based. Access from anywhere in Australia.
Every organisation is different. We start by understanding your workflows, KPIs, forms, and reporting requirements. We then build a system that is fit for purpose, for each individual program in your organisation. You are provided a detailed quote to develop the system you need. No hidden fees. No per-user charges that punish you for growing.
We map your existing templates and workflows, then build a system around them. Every quote is based on a detailed discovery process so you know exactly what you're getting and what it costs.
Once your system is live, we keep everything running, updated, and supported so your team can focus on the work that matters.
Our systems are purpose-built and priced at a fraction of off-the-shelf alternatives.
FFP Digital provides digital data collection and report management for Australian non-government organisations. We specialise in replacing outdated databases and manual reporting with secure digital systems that work the way your team already works.
Our approach is different: we start by understanding you, the templates, workflows your staff and management already use. The result is a system that staff actually want to use.
We understand the reporting obligations that come with government funding. Our systems are built with you and provide compliance reporting at the touch of a button.
No bloated features you'll never need.
Your staff already know how to do their job. Our system just makes it digital.
You own your data completely. Stored in Australia, encrypted, backed up daily.
Receive scheduled support, future feature requests, and continuous improvement. We don't build and disappear.
Whether you're drowning in spreadsheets, fighting an outdated system, or spending weeks on reports that should take minutes, we're here to help.
Tell us about your organisation, your current systems, what's working and what's not. We'll come back with an honest assessment and a clear plan.